June 6, 2023 Minutes

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, June 6, 2023.  Mayor Pro Tem Backes called the meeting to order with the following councilmen present Kelsay, Wermers and Taylor. Schmitt arrived at 6:35. Absent, Straube.

Motion by Kelsay, second by Taylor to approve items on the consent agenda as follows.

1. Approval of minutes of previous meetings
2. Claims with the addition of library claims
3. Finance Reports

Roll call vote: unanimous. Motion Carried.

Motion by Taylor, second by Wermers To approve the cigarette permit application for the Farr Side. Roll call vote: unanimous. Motion Carried.

Street Project -tabled.

Marc Ruroden from Origin design and Mike Klimesh were present to discuss the water tower project. The complete project is a 1.96-million-dollar project. Spillville has received a $500,000 CDBG grant. Without other funding the project will still take significant water rate increases to cover the debt service. SRF loan options are 20 years at 2% or 30 years at 3%.  We will have more information at the July 6 meeting.

Motion by Kelsay, second by Wermers to change the regular July meeting from July 4^th to Thursday, July 6^th. Roll call vote: unanimous. Motion Carried.

Received the Clocks report. They are still looking for a tour guide. They are also looking for volunteers. They are now open Wednesday to Saturday 10-4. Hours may be extended if they can find more help.

Motion by Kelsay, second by Taylor to adopt Resolution # 23-6-6-1 approving a grant agreement with IEDA for CDBG Funds for the water storage project. On roll call vote, Ayes; Kelsay, Taylor, Schmitt, Wermers and Backes. Nays; none. Motion carried.

Motion by Taylor, second by Schmitt to adopt Resolution # 23-6-6-2 approving an agreement with Simmering-Cory for the administration of a CDBG contract 23-WS-008. On roll call vote, Ayes; Kelsay, Taylor, Schmitt, Wermers and Backes. Nays; none. Motion carried.

Motion by Schmitt, second by Wermers to approve Resolution # 23-6-6-3 adopting a Code of Conduct Policy. On roll call vote, Ayes; Kelsay, Taylor, Schmitt, Wermers and Backes. Nays; none. Motion carried.

Motion by Wermers, second by Backes to adopt the Residential Anti-Displacement and Relocation Assistance Plan. Roll call vote: unanimous. Motion Carried.

Motion by Backes, second by Kelsay adopting the Affirmative Fair Housing Policy. Roll call vote: unanimous. Motion Carried.

Motion by Kelsay, second by Taylor to adopt the Equal Opportunity Policy. Roll call vote: unanimous. Motion Carried.

Motion by Taylor, second by Schmitt to adopt the Excessive Force Policy. Roll call vote: unanimous. Motion Carried.

Motion by Schmitt, second by Wermers to adopt the CDBG Procurement Policy. Roll call vote: unanimous. Motion Carried.

Parking on Streets – Tabled

The online reservation for the Park Campground is now available on the spillville.org website. The six new sites are complete.

The city clerk position will be available next spring.

Discussed city wages, they are as follows;

Seasonal City Maintenance Help -$12.00 per hour

Museum Guides – $10.00 per hour

Joane Kulish – City Clerk – @21290.10 per year and $20 per meeting

Larry Phillips – Water/Sewer Operator & City Maintenance Director – $26.10 per hour

Susanna Craft – Museum Director – $15.90 per hour

Shirley Francis – Museum – $12.55 per hour

Ruth Kuhn – Library Director – $13.00 per hour

Sandra Elsbernd – Library Aide – $10.25 per hour

Motion by Kelsay, second by Wermers to adopt Resolution # 23-6-6-4 setting salaries for FY2024. On roll call vote, Ayes; Kelsay, Taylor, Schmitt, Wermers and Backes. Nays; none. Motion carried.

Motion by Backes, second by Taylor to pay $2500 to Flashing Thunder for a portion of the fireworks for the Independence Day Celebration. Roll call vote: unanimous. Motion Carried.

Summer Swim Bus – No decision was made at this time.

Annexation – Tabled.

Motion by Backes, second by Kelsay to adopt the Password and Wi-Fi Security Policy.  Roll call vote: unanimous. Motion Carried.

Motion by Kelsay, second by Taylor to adopt the Internet and E-Mail Policy. Roll call vote: unanimous. Motion Carried.

Motion by Taylor, second by Schmitt to adopt the Accounting Policies and Procedures Manual. Roll call vote: unanimous. Motion Carried.

Motion by Schmitt, second by Wermers to adopt the purchasing policy. Roll call vote: unanimous. Motion Carried.

Motion by Wermers, second by Backes to adopt the Hiring Policy. Roll call vote: unanimous. Motion Carried.

Motion by Backes, second by Kelsay to adopt the Credit Card Policy. Roll call vote: unanimous. Motion Carried.

Motion by Kelsay, second by Taylor to adopt the Special Event Policy. Roll call vote: unanimous. Motion Carried.

Motion by Taylor, second by Schmitt to adopt the Citizen Complaint Policy. Roll call vote: unanimous. Motion Carried.

Motion by Schmitt, second by Wermers to approve the nuisance mowing rates of $100 per hour with a minimum charge of $100. Roll call vote: unanimous. Motion Carried.

Motion by Wermers, second by Backes to adopt the Policy & Procedure to Ensure Uniform Financial Practices. Roll call vote: unanimous. Motion Carried.

Motion by Backes, second by Wermers to adopt the Document Retention Policy. Roll call vote: unanimous. Motion Carried.

Motion by Kelsay, second by Taylor to adopt the Conflict-of-Interest Policy. Roll call vote: unanimous. Motion Carried.

Motion by Taylor, second by Schmitt to adopt the Fraud & Reporting Policy. Roll call vote: unanimous. Motion Carried.

Motion by Schmitt, second by Wermers to adopt the Segregation of Duties Policy. Roll call vote: unanimous. Motion Carried.

Motion by Schmitt, second by Backes to adopt the Personally Identifiable Information Policy. Roll call vote: unanimous. Motion Carried.

Motion by Backes, second by Kelsay to adopt the Federal Grant Period of Performance Policy. Roll call vote: unanimous. Motion Carried.

Motion by Kelsay, second by Taylor to adopt Guidance on Determining Allowable Costs Procedures. Roll call vote: unanimous. Motion Carried.

Motion by Taylor, second by Schmitt to approve Resolution # 23-6-6-5 adopting the Policy and Procedure Manual. On roll call vote, Ayes; Kelsay, Taylor, Schmitt, Wermers and Backes. Nays; none. Motion carried.

A big thank you to all the people who have showed their community support by donating to the Flower Basket Program. We are still accepting donations. There is also an area by the city shop to leave returnable cans with the proceeds to go to Spillville Beautification projects such as the Flower Basket Program

The meeting adjourned at 8:50.                                                    Attest:  Joane Kulish, City Clerk

• Funds & Claims Document