The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, December 3, 2024.  Mayor Wermers called the meeting to order with the following councilmen present Kelsay, Taylor, Straube, Schmitt and Backes. Absent; none.

Motion by Kelsay, second by Straube to approve the minutes of the November meeting. Voice vote Ayes unanimous, Nayes none. Motion carried.

Motion by Kelsay, second by Straube to approve the claims. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Straube, second by Taylor to approve the finance reports. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Street project, Water project/Summers const update Move forward to approve lawyer’s letter.

Motion by Kelsay, second by Straube to move forward and approve the lawyer’s letter. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Straube, second by Kelsay to pay JB Holland $102,822.58. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Annexation – tabled.

2^nd CDBG Public Hearing water system improvement project; the following was read by the mayor word for word.

CITY OF SPILLVILLE
2023 WATER SYSTEM IMPROVEMENTS PROJECT
UPDATE PUBLIC HEARING ANNOUNCEMENTS

1. Funding of Project Activities and Sources of Funds.

   This project is funded in part by a Community Development Block Grant (CDBG) and DNR/SRF Funding.  The city was awarded a 2023 CDBG for $500,000.   To date, $48,522 of the CDBG allocation has been expended.   There is a local obligation of $1,288,580 committed towards project costs.  To date, $125,972 has been expended.

2. Explain how the need for the activities was identified.

   The need for the Project is due to a need to comply with IDNR requirements for adequate water storage and to improve the overall water quality within the City of Spillville.

3. Nature of and Status of Activities.

   The nature of the project involves the construction of a new 100,000-gallon ground water storage tank and booster pump facility along with water main improvements along Main Street.

   JB Holland Construction and Summers’ Enterprises are the contractors for the work on the project. Work on the project is approximately 10% complete.

   There has been no change to the project beneficiaries as proposed in the request submitted to State for funding.

4. Announce the estimated portion of funds that will benefit low-and-moderate income persons.

   The project will result in a citywide benefit and, based on the 2021-LMI survey, 74.01% of the residents living in the City who will be impacted by the project are of low-and-moderate income.

5. Announce where the activities are being conducted.

   The project activities are taking place in the City of Spillville within the existing public right-of-way along Main Street for the water main improvements and on land owned by the City at the City’s public works facility.

6. Announce plans to minimize displacement of persons and businesses resulting of funded activities.

   The project will not result in the displacement or relocation of any persons or businesses.

7. Announce plans to assist persons actually displaced.

   Since this project will not result in the displacement or relocation of any persons or businesses, there are no plans being made to assist displaced persons.

Motion by Kelsay, second by Straube to approve the public hearing announcements. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Discussed adding an addition of a 200 S Main to N building and Having 210 S Main on S side of property.

Motion by Backes, second by Straube to approve the addition of a 200 South Main Street address.  Voice vote: Ayes, Backes, Taylor, Straube and Schmitt. Nays, none. Kelsay abstained. Motion Carried.

Motion by Schmitt, second by Straube to adjourn. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Meeting adjourned 7:37 pm.

Attest: Julie Shimek, City Clerk

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Monday November 4, 2024.  Mayor Wermers called the meeting to order with the following councilmen present Kelsay, Taylor, Straube, Schmitt and Backes, Karl Knudsen City Attorney, Marc Rudon engineer Origins, Inc.

Motion by Schmitt. second by Taylor to approve the minutes of the October meeting. Voice vote Ayes unanimous, Nayes none. Motion carried.

Motion by Kelsay, second by Straube to approve the claims. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Straube, second by Taylor to approve the finance reports. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

 

The water project discussed by Marc Rudon engineer, Karl Knudsen City Attorney and what the next steps are with  Summers’ failure to complete the project, Breach of Contract. Special council mtg. will be held 11-14-24 at 6 pm. Closed session will be held after mtg. Motion by Kelsay, second by Straube. Ayes: unanimous. Nayes, none. Motion carried.

Annexation – tabled.

Future annexation- tabled.

Resolution 24-11-1 Annual Street Financial report completed.

Roman Lensing discussed the Summer Concert Series. $3000.00 donation was agreed to be given.

Motion by Kelsay second by Straube. Ayes; unanimous Nayes none. Motion carried.

NEICAC funding was approved. Motion by Straube, second by Backes. Ayes: unanimous Nayes none.

 

Motion by Schmitt, second by Straube to adjourn. Roll call vote: unanimous. Motion Carried.

Meeting adjourned 7:37 pm..

Attest: Julie Shimek, City Clerk

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, October 1, 2024.  Mayor Wermers called the meeting to order with the following councilmen present Kelsay, Taylor, Straube, Schmitt and Backes, Karl Knudsen City Attorney.

Motion by Straube second by Kelsay to approve the minutes of the Aug 6 meeting. Voice vote Ayes unanimous, Nayes none. Motion carried.

Motion by Kelsay, second by Schmitt to approve the claims. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Straube, second by Taylor to approve the finance reports. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

The water project discussed by Marc Rudon engineer; Motion by Backes, second by Straube to agree to pay Summers Const. $172.494.81 Ayes, unanimous. Nayes, none. Motion carried.

Annexation – tabled.

Future annexation- tabled.

Troy Anderson South Winn Recreation Dept explained how important program is.

Nuisance Letter 3-2-4;3-2-5 complaint letter will be discussed next meeting about obtaining an attorney letter.

Halloween will be Oct 31, 6-8 PM.

Tree Grant and tree placement was discussed to place trees in Riverside Park instead of boulevards, Larry will be in charge of handling it.

 

Motion by Schmitt, second by Straube to adjourn. Roll call vote: unanimous. Motion Carried.

Meeting adjourned 8:15.

Attest: Julie Shimek, City Clerk

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, September 3, 2024  Mayor Wermers called the meeting to order with the following councilmen present Kelsay, Taylor, Straube and Schmitt and Backes.

Motion by Taylor, second by Straube to approve the claims. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Straube, second by Taylor to approve the finance reports. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

The water project tabled.

Annexation – tabled.

Water Tower MOA- Mayor Wermers will work on.

Library:  Ruth Kuhn wants to nominate Emily Smith to be on Library Board. Motion by Schmitt second by Straube. Ayes: unanimous. Nayes: none. Motion carried.

Community events: Spillville Area Picnic Sept 15,2024 at Riverside Park.

Motion by Straube, second by Backes to adjourn. Roll call vote: unanimous. Motion Carried.

Meeting adjourned 6:45 pm

Attest: Julie Shimek, City Clerk

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, August 6, 2024  Mayor Wermers called the meeting to order with the following councilmen present Kelsay, Taylor, Straube and Schmitt. Absent, Backes.

Motion by Taylor, second by Schmitt to approve the minutes of the July 8^th and July 15^th meetings. Voice vote, Ayes, Kelsay, Taylor and Schmitt. Nays, Straube. Motion Carried.

Motion by Kelsay, second by Schmitt to approve the claims. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Straube, second by Taylor to approve the finance reports. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

The water project will tentatively begin August 12, 2024 on Main Street.

Motion by Schmitt, second by Kelsay to adopt Resolution authorizing and approving a Loan and Disbursement Agreement and providing for the issuance and securing the payment of water Revenue Bonds, Series 2024. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Annexation – tabled.

Motion by Kelsay, second by Taylor to adopt Resolution 24-8-1 setting the FY25 salaries for city employees as follows;

Larry Phillips – $28.71

Susanna Craft  – $16.85

All others 5%.

Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Schmitt second by Straube to adopt Resolution 24-8-2 naming bank depositories. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Kelsay, second by Taylor to approve the first reading of Ordinance amendment 6-5-10 setting water rates. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Schmitt, second by Kelsay to waive the 2^nd and 3^rd readings of ordinance amendment 6-5-10 setting water rates.  Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Taylor, second by Schmitt to adopt Ordinance Amendment 6-5-10 setting water rates. Voice vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Kelsay, second by Taylor to adjourn. Roll call vote: unanimous. Motion Carried.

Meeting adjourned 8:15.

Attest: Julie Shimek, City Clerk

The City Council of Spillville, Iowa held a regular city council meeting on Monday, July 15th, 2024, at 6:00 PM at Spillville City Hall.

Agenda:

Call to Order by Mayor

Roll Call – All council members present: Schmitt, Taylor, Straube, Kelsay, and Backes

Approval of Agenda – Motioned by Schmitt, seconded by Backes, and upon discussion we added Bily Clocks Report. Voice vote, all ayes, motion carried. – request by Straube to including adding to next meeting agenda item for Community Events such as Spillville Fireworks, Spillville Summer Concert Series, Turkey River Music Fest, Band Stand Concerts.

Approval of Minutes of Previous Meetings – Motioned by Straube, seconded by Kelsay, voice vote, all ayes, motion carried.

Approval of Claims and Turkey River Lawn Care bill – Motioned by Kelsay, seconded by Schmitt, voice vote, all ayes, motion carried.

City Clerk Training and Support – Joane Kulish will handle the training; contact the mayor first.

Resolution No. 20240715-1, A RESOLUTION AUTHORIZING WAGES FOR CITY EMPLOYEES – Tabled for review of annual increases.

Resolution No. 20240715-2, RESOLUTION AUTHORIZING SALARY OF THE CITY CLERK POSITION – Motioned by Kelsay, Seconded by Taylor, roll call vote, all ayes (Schmitt, Taylor, Straube, Kelsay, and Backes), Nays – none, Absent – none, motion carried.

RESOLUTION NO. 20240715-3, RESOLUTION AUTHORIZING SIGNATORIES ON BANK ACCOUNTS – Motioned by Backes, seconded by Straube, roll call vote, all ayes (Schmitt, Taylor, Straube, Kelsay, and Backes). Nays – none, Absent – none, motion carried.

ORDINANCE AMENDMENT NO. 6-5-10 – AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPILLVILLE, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER RATES – Second Reading – Motioned by Straube, seconded by Kelsay, voice vote, all ayes, motion carried.

Motion by Straube to waive third reading and adopt Ordinance amendment 6-5-10, seconded by Kelsay, voice vote, all ayes, motion carried.

Bily Clocks report was given; Susan is seeking historical and marketing input.

Update for Spillville Water System Improvements Project – Contract B Preconstruction Meeting – Summers Enterprises and JQ Construction, Date: July 18, 2024, Time: 2:00 PM – 3:00 PM, Location: City Hall, Meeting to be led by Marc Ruden.

Update for Spillville Water System Improvements Project – Contract A, Preconstruction Meeting – JB Holland, Date: July 18, 2024, Time: 3:00 PM – 4:00 PM, Location: City Hall, Meeting to be led by Marc Ruden – these will be open meetings.

Discussion of City Council Meeting Time – Discussed and decided to moving the meeting back to the first Tuesday of the Month at 6 PM at City Hall.

Open discussion included completing water main project, removing poles, tree grant update for Schmitt, annexations, roller for park rut repairs, donation proposal from Holy Name for pickleball or basketball court, Campground Report, and updated plans for Water projects.

Adjournment – Motioned by Kelsay, Seconded by Taylor, voice vote, all ayes.

Meeting adjourned 7:30.

Next Meeting will be August 6th at 6 PM at City Hall.

Attest; Paul Wermers, Mayor