The Spillville City Council held a special meeting at the Spillville City Hall at 6:00 PM. on Tuesday, March 19, 2024.  Mayor Wermers called the meeting to order with the following councilmen present Backes and Straube. Councilman Kelsay was present through telephone call in.

Consent Agenda: Motion by Backes, second by Straube to approve items as follows:

1. Approval of Claims – Roll call vote: Ayes, unanimous. Nays, none. Motion carried.

Water Project:  Announcement was made stating this was the time and place set for the public hearing on the plans and specifications, forms of contract, and estimate of cost for the proposed Water System Improvements 2024 Project (Contracts A and B). Discussion was opened up and there were no objectors against the project which then the Mayor declared the hearing closed.

A motion was made by Kelsay and seconded by Straube to introduce and adopt the Resolution 24-3-1 to approve and confirm plans, specifications, forms of contract and estimate the cost for the Water System Improvements 2024 Project (Contracts A and B).  Roll call:  Ayes, unanimous. Nays, none. Motion carried.

The results of the bidding were reported, and Origin Designs (project engineers) made their recommendations.  The Council considered proposals received and introduced Resolution 24-3-2 to be awarded and adopted as follows:

A motion was made by Kelsay and seconded by Straube to award Contract A – Pumping Station & Storage Tank to JB Holland Construction, Option #1, the low bid submission.  Roll call: Ayes, unanimous. Nays, none.  Motion carried.

A motion was made by Backes and seconded by Straube to award Contract B – Main Street Water Main Replacement to Summers’ Enterprise, Inc., the low bid submission.  Roll call: Ayes, unanimous. Nays, none.  Motion carried.

Adjournment:  Motion by Backes, seconded by Straube to adjourn at 6:15 p.m.  Roll call: Ayes, unanimous.  Nays, none. Motion carried. Attest:  Nikki Wagner, City Clerk of Spillville

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, March 6, 2024.  Mayor Wermers called the meeting to order with the following councilmen present Backes, Kelsay, Taylor, Schmitt, and Straube.

Consent Agenda: Motion by Schmitt, second by Straube to approve items as follows:

1. Approval of minutes of previous meetings
2. Approval of Claims
3. Finance Reports

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

EMC Insurance:  Jane Regan was here to review and present the city with the updated insurance policies and rates.  Motion by Straube, seconded by Taylor to approve the updated policies and rates. Roll call vote: Ayes, unanimous.  Nays, none. Motion carried.

Street Project:  No updates.

Water Project: Mark Ruden from Origin Design was here to further discuss the project plan.  There has been a good response from bidders.  Tree removal will need to be completed by the end of the month on the eastside of the street.  Motion was made by Schmitt, seconded by Backes to move forward with the removal of trees.  Roll call vote:  Ayes, unanimous. Nays, none. Motion carried.

Annexation: No update

Pitchcamp Policies & Requests: Policies were discussed and will be revisited again in the future.

Matt Frana – Turkey River Watershed Project Coordinator:  Matt presented and submitted a report for the update on the Iowa DNR Underserved Farmer and Farm Communities Grant.

Driftless Multimedia Tourism Book 2024 Ad: Add was discussed for publication.

Budget 2025: No update.

Bily Clocks Report: A report summary was submitted.

Library Report: A report summary was submitted.

City Maintenance Report: A report summary was submitted.

Adjournment: Motion by Taylor, seconded by Kelsay to adjourn at 8:20 pm.  Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.  Attest:  Nikki Wagner, City Clerk

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, February 6, 2024.  Mayor Wermers called the meeting to order with the following councilmen present Backes, Kelsay, Taylor, and Schmitt.

Consent Agenda: Motion by Schmitt, second by Taylor to approve items as follows:

1. Approval of minutes of previous meetings
2. Approval of Claims
3. Finance Reports

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Council Vacancy Appointment:  Motion by Kelsay, second by Backes to appoint Tom Straube for the City Council Vacancy.  Roll call vote: Ayes, unanimous. Nays, none.  Motion carried to appoint Tom Straube.  Straube was sworn in and signed the oath of office effective 02/06/2024.

Street Project:  Mike Kueny and Mike Weiss were here to further discuss the project plan.

Water Project: Mark Ruden from Origin Design was here to further discuss the project plan.

• Motion by Schmitt, seconded by Backes to approve the Water System Improvements 2024 Project (Contracts A and B) Resolution 24-2-1, and the taking of bids therefor. Roll call vote: Ayes, unanimous. Nays, none. Motion carried.
• Motion by Schmitt, seconded by Backes to approve the special council meeting on March 19, 2024 at 6:00 pm to consider award for bids. Roll call vote: Ayes, unanimous. Nays, none.  Motion carried.
• Motion by Kelsay, seconded by Straube to approve the Amendment No. 1 to Proposal for Professional Services, Water System Improvements 2023 Project Number 22133. Roll call vote: Ayes, unanimous. Nays, none. Motion carried.

Annexation: No update

Pitchcamp Adminstrator Access and Policies:  The City Clerk will continue to be the administrator of the account and policies will remain the same.

Budget 2025: Motion by Taylor, seconded by Schmitt for the Proposed Tax Levy Resolution # 24-2-2.  Roll call vote: Ayes, unanimous. Nays, none. Motion carried. Motion by Backes, seconded by Taylor to set a public hearing for April 2, 2024 at 5:45 p.m concerning the Proposed Tax Levy Resolution #24-2-2.  Roll call vote: Ayes, unanimous. Nays, none. Motion carried.

Bily Clocks Report: A report summary was submitted.

Library Report: A report summary was submitted.

Adjournment: Motion by Taylor, seconded by Kelsay to adjourn at 8:10 pm.  Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.  Attest:  Nikki Wagner, City Clerk

The Spillville City Council held a special meeting at the Spillville City Hall at 6:00 PM. on Tuesday, January 23, 2024.  Mayor Wermers called the meeting to order with the following councilmen present Backes, Kelsay, Taylor, and Schmitt. Absent, none.

Consent Agenda: Motion by Kelsay, second by Taylor to approve items as follows:

1. Approval of minutes of previous meetings

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

The majority of the meeting was spent working on the 2025 Budget.

The vacant council seat will be republished and reposted for appointment at the February 6, 2024 meeting.

Motion by Kelsay, second by Backes to name Driftless Multimedia, publisher of the Decorah Public Opinion, the paper of record for the City of Spillville. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

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Adjournment: Motion by Schmitt, second by Taylor to adjourn. Motion carried. Meeting adjourned at 8:21.

Attest:  Joane Kulish, City Clerk