The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, January 2, 2024.  Mayor Wermers called the meeting to order with the following councilmen present Backes, Kelsay, Taylor, and Schmitt.

 

Consent Agenda: Motion by Backes, second by Schmitt to approve items as follows:

1. Approval of minutes of previous meetings
2. Approval of Claims
3. Finance Reports

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Street Project:  Nick Rissman and Mike Weiss were here to further discuss the project plan.

Water Project: Met with Origin to review the plans

Parking on Streets:  Motion by Taylor, second by Schmitt to approve the 2^nd reading of the Parking Ordinance 3-3-46 Parking of Certain Motor Trucks, Campers, and Roll Offs Limited (Code of Iowa, Sec. 321.236[1]). Roll call vote:  Ayes, unanimous. Nays, none.  Motion Carried.

Motion by Taylor, second by Backes to waive the 3^rd reading of the Parking Ordinance 3-3-46.  Roll call vote: Ayes, unanimous. Nays, none. Motion carried

Motion by Taylor, second by Backes to pass and adopt the Parking Ordinance 3-3-46.  Roll call vote: Ayes, unanimous. Nays, none. Motion carried, the Ordinance was passed and adopted.

Annexation: No update

Floodplain Ordinance: Motion by Kelsay, second by Backes to approve the 1^st reading of the Chapter 6 Floodplain Ordinance and open for Public Hearing at 7:00 pm. Roll call vote:  Ayes, unanimous. Nays, none. Motion carried.  Motion by Backes, second by Schmitt to close the Public Hearing at 7:01 pm.  Roll call vote: Ayes, unanimous. Nays, none. Motion carried.

Motion by Taylor, second by Backes to waive the 2^nd reading of the Floodplain Ordinance. Roll call vote: Ayes, unanimous. Nays, none. Motion carried.  Motion by Backes, second by Taylor to waive the 3^rd reading of the Floodplain Ordinance.  Roll call vote: Ayes, unanimous. Nays, none. Motion carried.

Motion by Kelsay, second by Taylor to pass and adopt the Chapter 6 Floodplain Ordinance.  Roll call vote:  Ayes, unanimous. Nays, none. Motion carried, the Floodplain Ordinance was passed and adopted.

Support Request: Motion by Backes, second by Kelsay to pledge $150 to Winneshiek County Development & Tourism.  Roll call vote: Ayes, unanimous. Nays, none. Motion carried. Helping Services and Northeast Iowa Community Action requests will be reviewed with the 2025 Budget.

2024 Committee Appointments:  Tabled until special meeting on January 23, 2025.

Library Report: The Vendor Show raised over $1,000.  The alarm system is now up and running. The main computer needs to be updated, application for a grant will be submitted. A request for an automatic door ADA door to replace the front door will be made to the supervisor. The Library Board approved their budget, a request of additional funding to their budget has been made.

Bily Clocks Report: A report summary was submitted.  One of the bathrooms needs to be fixed as well as lettering on the front of the building.

Mayor’s Report: City Council seat will be appointed at the special meeting on January 23, 2024.

Adjournment: Motion by Kelsay, second by Taylor to adjourn at 7:50 pm.  Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.  Attest:  Nikki Wagner, City Clerk

 

Fund	Income	Distribution	Fund	Income	Distribution
General	$8237.12	$10056.91	Debt Service	$747.60	$0
Clocks	$621.73	$1293.76	Capitol	$0	$0
Library Trust	$178.43	$2967.65	Water	$16127.30	$10347.88
Campground	$53.10	$976.13	Water Deposit	$0	$0
Road Use	$8172.18	$6249.11	Sewer	$4054.37	$3565.13
LOST	$37.22	$0

 

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, December 5, 2023.  Mayor Straube called the meeting to order with the following councilmen present Backes, Kelsay, Taylor, Schmitt, and Wermers.

Consent Agenda: Motion by Taylor, second by Bakes to approve items as follows:

1. Approval of minutes of previous meetings
2. Approval of Claims
3. Finance Reports

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Street Project:  Nick Rissman will be at the next meeting to discuss further the project plan.

Water Project: No update

Parking on Streets:  Motion by Schmitt, second by Taylor to approve the 1^st reading of the Parking Ordinance 3-3-46 Parking of Certain Motor Trucks, Campers, and Roll Offs Limited (Code of Iowa, Sec. 321.236[1]). Roll call vote:  Ayes, unanimous. Nays, none.  Motion Carried.

Annexation: No update

Flood Plain Ordinance: Tabled until next meeting.

2025 Budget: All councilmen were given copies of revenues & expenses for the last 3 years.

Bank Signatures Authorizations Resolution:  Motion by Kelsay, second by Backes to approve Resolution # 23-12-1 authorizing signatories for bank documents. Roll call vote:  Ayes, unanimous. Nays, none. Motion carried.

Bily Clocks Report: Received an updated on the HVAC project, the museum is still short $3,684 of the $37,650 project cost. The replacement and repairs will begin soon. Any donations to the project are still greatly appreciated.

Notice: Councilman Paul Wermers resigned his council position effective 12/31/2023. The council will appoint a replacement at the January meeting, anyone interested in the position should notify the clerk in writing before December 31, 2023.

Adjournment: Motion by Kelsay, second by Taylor to adjourn. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Fund	Income	Distribution	Fund	Income	Distribution
General	$8153.06	$6006.56	Debt Service	$723.78	$470.28
Clocks	$1277.11	$1732.22	Capitol	$0	$0
Library Trust	$1546.55	$4804.51	Water	$33,157.28	$20307.03
Campground	$434.00	$186.61	Water Deposit	$0	$0
Road Use	2472.27	$3127.07	Sewer	$3930.59	$3609.98
LOST	5852.34	$0

The meeting adjourned at 7:20p.m.                             Attest:  Joane Kulish / Nikki Wagner, City Clerk

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, November 7, 2023.  Mayor Straube called the meeting to order with the following councilmen present Backes, Kelsay, Taylor and Schmitt. Absent, Wermers.

 

Motion by Kelsay, second by Taylor to approve items on the consent agenda as follows.

1. Approval of minutes of previous meetings
2. Claims
3. Finance Reports including Annual SFR and AFR

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

 

Received the Clocks report. The museum is closed for the season but private tours are still available. The museum is still short $4284 of the $37650 HVAC project. The replacement and repairs will begin soon. Any donations to the project are greatly appreciated.

 

Motion by Backes, second by Schmitt to approve the Farr Side liquor permit application. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

 

Received a street project update.

Water Project –The geotechnical analysis is more than half completed.

The first reading of a revised parking ordinance will be held at the December meeting.

 

Motion by Kelsay, second by Backes to approve Resolution 23-11-2 setting the wages for Nikki Wagner, the new city clerk. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

 

We are in the process of getting signatures for the property annexation east of town.

Motion by Kelsay, second by Taylor to set the public hearing for the flood plain ordinance for the December 5, 2023 meeting at 6:00. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

 

Motion by Taylor, second by Schmitt to adopt Resolution 23-11-1 accepting the Street Finance Report as presented. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Kelsay, second by Taylor to adjourn. Roll call vote: unanimous. Motion Carried.

Fund	Income	Distribution	Fund	Income	Distribution
General	$31698.90	$7679.66	Debt Service	$4812.94	$0
Clocks	$13616.33	$8169.74	Capitol	$0	$0
Library Trust	$134.88	$2990.75	Water	$22525.04	$13804.83
Campground	$1637.46	$362.01	Water Deposit	$80	$0
Road Use	3090.40	$1942.02	Sewer	$4928.26	$9559.37
LOST	5456.89	$0

The meeting adjourned at 6:42.                                                    Attest:  Joane Kulish, City Clerk

The Spillville City Council held a special meeting at the Spillville City Hall at 6:00 PM. on Tuesday, October 24, 2023.  Mayor Straube called the meeting to order with the following councilmen present Backes, Kelsay, Schmitt and Wermers. Absent, Taylor.

Motion by Wermers, second by Kelsay to approve items on the consent agenda as follows.

1. Claims

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

 

The hiring committee met on Thursday, October 19^th and conducted 3 interviews, one applicant had thought the position was full time and declined the interview. There were three good applicants and the committee gave their recommendations as to whom they felt was most qualified.

Applicants, hours and salary were discussed.

Motion by Wermers, second by Kelsay to offer the position to Nikki Wagner. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Backes, second by Schmitt to pay an hourly rate of $16.50 per hour during training and an annual salary of $19,500 when training is completed. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

 

Motion by Kelsay, second by Schmitt to adjourn. Roll call vote: unanimous. Motion Carried.

The meeting adjourned at 7:38.                                                    Attest:  Joane Kulish, City Clerk

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, October 3, 2023.  Mayor Straube called the meeting to order with the following councilmen present Kelsay, Taylor and Wermers. Absent, Backes and Schmitt.

Motion by Wermers, second by Kelsay to approve items on the consent agenda as follows.

1. Approval of minutes of previous meetings
2. Claims
3. Finance Reports

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Received the Clocks report.

Received a street project update.

Water Project – Marc Ruden was present to discuss the 3 bids received for geotechnical analysis and progress on the water project. They are on track to apply for permitting in December.

Motion by Kelsay, second by Taylor to accept the low bid of $7800 received from Braun Intertec for Geotechnical Evaluation and authorize the mayor to sign all necessary contracts. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Received the library and Clocks reports.

The city will not be putting in a bid for two small parcels of county owned land in the city limits.

Discussed parking and enforcement. City code prohibits parking on city streets of vehicles over 10,000 lbs. except while unloading or delivering. There is also a 48-hour limit on anything parked on the streets. We are asking that residents voluntarily adhere to these codes in the best interest and safety of everyone in the community. The city has the authority to issue citations for illegal parking and/or have vehicles towed if this becomes necessary.

We are in the process of getting signatures for the property annexation east of town.

Mayor Straube appointed Backes, Kelsay, Mike Klimesh and himself to a hiring committee. The city has received four applications for the clerk position, the committee will conduct interviews and bring their recommendations to the council at the November meeting for a final decision by the council.

Floodplain Ordinance – Tabled

Motion by Kelsay, second by Taylor to adopt Resolution 23-10-1 setting the policy for returned checks. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Bids were received for Sanitation Service from Hawkeye Sanitation and Shimek Sanitation.

Motion by Taylor, second by Wermers to accept the bid from Shimek Sanitation. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Wermers, second by Kelsay to adopt Resolution 23-10-2 authorizing the mayor to sign a 3-year contract with Shimek Sanitation for residential sanitation services. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Received the mayors report. Trick or Treating in Spillville will be Tuesday, October 31 from 6-8 p.m. He is working on grants for park rest rooms and showers and an addition to the park shelter.

Motion by Kelsay, second by Taylor to adjourn. Roll call vote: unanimous. Motion Carried.

Fund	Income	Distribution	Fund	Income	Distribution
General	$19767.24	$14869.94	Debt Service	$2780.84	$0
Clocks	$5541.19	$4957.81	Capitol	$0	$0
Library Trust	$27.43	$7075.06	Water	$7888.15	$27039.02
Campground	$1146.29	$3064.99	Water Deposit	$250.00	$0
Road Use	3553.64	$7789.71	Sewer	$4143.06	$6527.11
LOST	5588.74	$0

The meeting adjourned at 7:56.                                                    Attest:  Joane Kulish, City Clerk

 

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, September 5, 2023.  Mayor Straube called the meeting to order with the following councilmen present Backes, Kelsay, Taylor, Schmitt and Wermers. Absent, none.

 

Motion by Schmitt, second by Backes to approve items on the consent agenda as follows.

1. Approval of minutes of previous meetings
2. Claims
3. Finance Reports

Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Received the Clocks report.

Received a street project update.

Water Project – Tabled

 Discussed changing parking on all side streets to one side only, no semis/ large trucks parked on streets and limiting parking of trailers, campers etc. on streets to 24 hours and how to enforce these ordinances.

The city clerk position has been posted and ads put in the local papers. Applications are available at the city office, the library and on the city website at spillville.org. Applications are being accepted until September 30^th.

We are in the process of getting signatures for the property annexation east of town.

Council did not have any interest in promoting a particular service line program.

Motion by Schmitt, second by Wermers to adopt Resolution 23-9-1 naming city depositories. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Kelsay, second by Taylor to adopt Resolution 23-9-2 setting bulk water rates to $20 per thousand gallons. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

Motion by Backes, second by Taylor to adopt Resolution 23-9-3 authorizing payment of monthly obligations using automatic payments and electronic payments when available. Roll call vote: Ayes, unanimous. Nays, none. Motion Carried.

There will be no seasonal camping at this time but may be looked into at a later date.

Floodplain Ordinance – Tabled

Received the City maintenance report.

Received a committee report from Taylor for SW Park and Rec.

 

Motion by Backes, second by Schmitt to adjourn. Roll call vote: unanimous. Motion Carried.

Fund	Income	Distribution	Fund	Income	Distribution
General	$7700.67	$11565.89	Debt Service	$338.24	$0
Clocks	$6493.05	$5293.74	Capitol	$0	$0
Library Trust	$753.92	$2388.32	Water	$8250.29	$1384.76
Campground	$2325.69	$1223.45	Water Deposit	$590.00	$0
Road Use	2483.56	$6253.53	Sewer	$4099.73	$5686.26
LOST	6740.21	$0

The meeting adjourned at 7:30.                                                    Attest:  Joane Kulish, City Clerk