The Spillville City Council held a special meeting at the Spillville City Hall at 6:30 PM. on Thursday, April 20, 2023.  Mayor Straube called the meeting to order with the following councilmen present Schmitt, Backes and Wermers. Absent Kelsay and Taylor.

There were three building permits requested for privacy fences. Motion by Wermers, second by Backes to approve the permits pending receival of required applications and fees. Roll call vote: unanimous. Motion Carried.

 

Discussed the HRDP grant application for the Bily Clocks HVAC system.

Motion by Backes, second by Schmitt to adopt Resolution 23-4-2 approving the Historical Resource Development Program grant application to replace the Bily Clocks HVAC system and commit to the city share match for the needed replacement. Roll call vote: unanimous. Motion Carried.

 

 

 

 

The meeting adjourned at 6:40.                                                    Attest:  Joane Kulish, City Clerk

 

 

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, April 4, 2023.  Mayor Straube called the meeting to order with the following councilmen present Schmitt, Backes, Kelsay, Taylor, and Wermers. Absent, none.

Motion by Schmitt, second by Kelsay to approve items on the consent agenda as follows.

1. Approval of minutes of previous meetings
2. Claims with the addition of library claims
3. Finance Reports

Roll call vote: unanimous. Motion Carried.

 

Received the Library Report. They got a grant to help for new computers and one paint for the meeting room and hallway. There is a leak in the basement on the South side that needs attention.

 

Mayor Straube opened the public hearing at 7:05. No oral or written comments were received.

Motion by Wermers, second by Kelsay to close the public hearing at 7:06. Roll call vote: unanimous. Motion Carried.

 

Motion by Backes, second by Taylor to adopt Resolution 23-4-1 approving the 2024 budget and certification of city taxes. Roll call vote: unanimous. Motion Carried.

 

Marc Ruroden from Origin Design was present to discuss the water project. Engineering is over 50% completed and will be put on hold until we find out what funding will be available.

 

Received the Clocks Report. Discussed spring cleaning and possible grant opportunities for a new HVAC system.

Motion by Kelsay, second by Wermers to have Darcy Zahasky do the deep cleaning and wax floors for $750. Roll call vote: unanimous. Motion Carried.

 

Matt Frana was present to see if the City supported his proposal to apply for a Well Capture Zone Study grant. This would help determine the health of the well and outside sources that effect the water quality in our community.

Motion by Taylor, second by Kelsay to give city support and authorize the mayor to sign necessary forms for Matt Frana to proceed in applying for the grant. Roll call vote: unanimous. Motion Carried.

 

The city should be getting information soon on the city share of costs for the street project.

 

Mark Kuhn was present to discuss the Civic Improvement Association Liquor License and 2023 events. He has been checking on internet service for shared Wi-Fi for the Inwood and campground. At this time he hasn’t found anything that had enough speed that wasn’t cost prohibitive. The city has budgeted to pay for the bands for the summer music series and the 4^th of July celebration and collect the free will donation to help cover the expenses. Mark said they have decided to pay their bartenders a higher wage and tips can be used to help pay expenses, he also said that if there are not enough donations to cover the cost the Civic Improvement Association will split the cost with the city. The Inwood holds a Halloween Fundraiser every year, in 2023 the funds will go to the Humane Society but if the Bily Clocks were interested they could be the recipients in 2024 to help pay for the HVAC system. The Inwood will again be hosting a special needs prom this year, it will be held on May 6.

Motion by Taylor, second by Schmitt to approve the liquor license for the Inwood ballroom. Roll call vote: unanimous. Motion Carried.

 

The city is checking into options for fiber optic internet in Spillville.

The city received a noise complaint from several citizens. A letter will be sent.

Steve is working with pitch tent to get our online registration operational. This should be completed by midmonth.

Policy and procedures manual -Tabled.

 

The flower program is popular in Spillville but comes at a cost. By the time we buy flowers and other supplies and pay for labor and equipment expenses and maintenance they cost approximately $200 per basket per season. The city will be placing a cage to donate cans to help fund the flower program and other city projects. We are also encouraging people who enjoy the flowers and want to show community support of the program to adopt a basket. Donations can be left in the city drop box or mailed to the city at PO Box 276.

Sprout Level – $25

Leafing Out Level – $50

Bud Level – $100

In Full Bloom – $200

 

Discussed contacting the National Czech & Slovak Museum & Library in Cedar Rapids asking them to consider adopting Spillville as a,” little sister”. This could help promote tourism in Spillville as well as increase grant opportunities.

Motion by Kelsay, second by Wermers authorizing the mayor to sign the letter and other forms as necessary to pursue becoming a “little sister” city. Roll call vote: unanimous. Motion Carried.

 

Fund	Income	Distribution	Fund	Income	Distribution
General	19871.72	$30080.25	Debt Service	$839.84	$0
Clocks	$283.77	$5894.10	Capitol	$0	$0
Library Trust	$3.52	$0	Water	$29147.71	$39030.09
Road Use	$2372.87	$17091.63	Water Deposit	$0	$100.00
Emergency	$0	$0	Sewer	$4048.03	$10576.05
LOST	$4813.49	$720.76

The meeting adjourned at 8:05.                                                    Attest:  Joane Kulish, City Clerk

 

 

The Spillville City Council held the regular meeting at the Spillville City Hall at 6:00 PM. on Tuesday, February 7, 2023.  Mayor Straube called the meeting to order with the following councilmen present Schmitt, Backes, Kelsay, Taylor, and Wermers. Absent, none.

Motion by Schmitt, second by Backes to approve items on the consent agenda as follows.

1. Approval of minutes of previous meetings
2. Claims
3. Finance Reports

Roll call vote: unanimous. Motion Carried.

Discussed the Summer Concert Series and Independence Day Celebration.

Discussed the South Winn Rec agreement. Troy Anderson was unable to attend and will be on the March agenda.

Received the Bily Clocks Report. Sharon Kleve did an interview that can be listened to on American Countryside.

Construction on the street project is expected to be done in 2024.

The redesigned plans for the water project are nearly complete.

Council discussed the 2024 budget and how ongoing legislation may change the tax revenue for the 2024 budget.

Mayor Straube opened the Public Hearing concerning the Max Tax Levy at 7:34. No oral or written comments were received at this time. Motion by Taylor, second by Backes to close the public hearing at 7:36. Roll call vote: unanimous. Motion Carried.

Motion by Schmitt, second by Taylor to adopt Resolution 23-2-1 approving the maximum property tax dollars for budget year July 1,2023 to June 30, 2024. Roll call vote: unanimous. Motion Carried.

Motion by Schmitt, second by Backes to set the public hearing for the approval of the 2024 budget for the March 7, 2023 council meeting to be held at the Spillville City Council chambers at 6:00 p.m.

A budget workshop meeting will be held Monday, February 13 at 6:00 p.m. at the council chambers

Discussed the need to raise water rates to build the water rate fund for needed improvements and cover future loan payments and improve chances for qualifying for grants and state and federal funds as preference is given to cities with higher water rates. Increases are needed to have the revenue to pay utility expenses as well as improve chances for qualifying for funding. Motion by Kelsay, second by Schmitt to adopt Resolution 23-2-2 that increases the base water service rate by $3.00 per month and increases the water usage rate by .50 per thousand gallons. Roll call vote: unanimous. Motion Carried.

Policy and procedures manual. Tabled.

Motion by Taylor, second by Backes to adopt Resolution 23-2-3 directing Alliant Energy to replace a light pole at the corner of High Street and Largo Drive. Roll call vote: unanimous. Motion Carried.

Committee Appointments – Tabled

Discussed having 28E’s with any entities to which the city contributes money.

Fund	Income	Distribution	Fund	Income	Distribution
General	4044.33	$22144.94	Debt Service	$84.82	$0
Clocks	$135.72	$1156.04	Capitol	$0	$0
Library Trust	$378.61	$0	Water	$28977.77	$27546.63
Road Use	$13787.94	$4245.65	Water Deposit	$0	$0
Emergency	$0	$0	Sewer	$4410.26	$6032.92
LOST	$4974.95	$0

The meeting adjourned at 8:20.                                                    Attest:  Joane Kulish, City Clerk

The Spillville City Council held a special meeting at the Spillville City Hall at 6:00 PM. on Tuesday, February 13, 2023.  Mayor Straube called the meeting to order with the following councilmen present Schmitt, Backes, Kelsay, Taylor, and Wermers. Absent, none.

Then entire time was spent working on the 2024 budget.

 

The meeting adjourned at 8:00.                                                    Attest:  Joane Kulish, City Clerk